This help topic describes how to set up your Email to use our new SpamControl feature. The program uses a unique spam filtering approach which yields a high spam recognition rate while allowing you to create a permitted list (emails that otherwise would be marked as spam) over a web interface. You can change your spam filter settings at anytime by logging in with your user name and password for your email account at
After you have logged on at the above link, you need to choose the level of filtering that you want. Do this by clicking in the SpamLevel dropdown box and selecting the degree of filtering you prefer. There are 5 levels to choose from: Very High, High, Medium, Low, and None. If you choose one of the higher settings, be sure to occasionally check your spam folder in case a message that you want to keep has been filtered. You can also create a whitelist of Email addresses. Addresses on this whitelist will go to your Inbox normally and will not be marked as spam. To add an address to the whitelist, click the Whitelist button and click create.
Once you logon and set the degree or level of filtering, SpamControl will save you time by specifically tagging all email messages ranked to be a spam. By creating a message rule in your email client, tagged emails can be automatically moved to a "delete" or "junk" folder. See below on how to create Message rules in your email client.
Please, if you don't know your email password come in to City Hall or call 348-5947 to get your email password. We do not send password via email for security purposes.
Setting up your SpamControl Message rules:
Start Outlook Express, go to the Tools menu, highlight Message Rules, and click Mail.
In the first option box, check the square next to the phrase "Where the Subject line contains specific words". Go down to the Rule Description box and click on the underlined words "contains specific words". Type **SPAM**, click Add, and click OK.
Now in the second dialog box, check the box beside the phrase "Move it to the specified folder". Down in the Rule Description dialog box, click the underlined word "specified". Highlight the Inbox icon and click the New Folder. For the folder name type Spam and press OK, then press OK again.
In the fourth dialog box labeled "Name of the Rule" type "Spam" (without the quotations) and click OK. Click OK again to exit the Message Rules manager
Start Microsoft Outlook, go to the Tools menu and click Rules Wizard.
In the Rules Wizard dialog box, click the tab that says New. Highlight "Check messages when they arrive" and click Next. At the next pull down menu, scroll down until you see the option "with specific words in the subject". Place a check in this box. Next, go to the box that is labeled Rule Description and click on the underlined words "specific words". In the dialog box that pops up, place the words **SPAM** in the Add new box. Click Add, and then click OK.
Back at the Rules Wizard dialog box, click Next. In the box labeled "What do you want to do with the message?" check the box beside the phrase "move it to the specified folder". Down in the Rule Description dialog box, click on the underlined word "specified". Highlight the Inbox icon and click New. For the name type "Spam" (without the quotation marks) and click OK. Click OK on the next dialog box, then click Next. Click Next again without choosing any exceptions.
In the box labeled "Please specify a name for this rule" type **SPAM** and click Finish.
For additional information please check out this site - http://www.microsoft.com/office/outlook/support/default.htm
Open IncrediMail, click on Tools and select Message Rules. Click the Add button. Click the triangle button beside the If dropdown box and select the option that states "Subject line contains". In the box beside this, type **SPAM**.
Click the triangle beside the Then dropdown box (which is directly below the If dropdown box) and select the option "Move it to". Click the button containing the three dots (…) and create a new folder named Spam. Then click OK to exit the Message Rules manager.
For additional information please see this site -
Start Eudora and open an incoming or outgoing message. From the Special menu select Make Filter. Place a check by the box labeled Incoming under the Match Conditions heading. Then click on the circle next to Subject to select that option. In the box to the right of Subject type **SPAM**.
Now click the circle beside "Transfer to New Mailbox" under the Action heading and type Spam in the box directly to the right. Click the Create Filter button to create your spam control filter.
For additional information please go to this site -
After starting Netscape Mail, go to the Edit menu and click on Message Filters. Click on the New button and type Spam as the filter name. Select the circle beside "Match all of the following". Click the triangle beside the first dropdown box and select the "subject" option. Now click the triangle beside the second dropdown box and select "contains". In the box beside this one, type **SPAM**.
Next click the triangle on the dropdown box beside the word 'then' and select the "Move to folder" option. Click on the dropdown box directly to the right of this one and select the Inbox icon. Now click the New Folder button and name the new folder Spam.
In the Description box type the word Spam. Then click the OK button to create your spam control filter.
For more information please check out this site -